Data Protection Statement of m3connect GmbH for the Online Application Procedure

We are delighted that you have visited our website www.m3connect.de/Career and shown interest in our company. Protecting your personal data is of utmost importance to us. Personal data refers to information about the personal or material circumstances of an identified or identifiable natural person. This includes, for example, the full name, address, telephone number, date of birth, resumes, as well as any other data that can be related to an identifiable person.

As personal data enjoys special legal protection, we only collect such data to the extent necessary for providing our website and delivering our services. Below, we explain which personal information we collect during your visit to our website and how we use it.

Our data protection practices comply with the legal regulations, particularly the Federal Data Protection Act (BDSG) and the European Union General Data Protection Regulation (EU GDPR).

For providing our open positions and streamlining our application process, we use the recruiting platform provided by Personio. Below, we inform you about the data processing activities and how your data is processed.

Controller according to the GDPR for processing your personal data from your application documents is:

m3connect GmbH

Pascalstraße 18

52076 Aachen

Phone: 0241-980 986 0

Email: info@m3connect.de

Managing Director: Emilio Dragas

Name and address of the data protection officer of m3connect GmbH:

Raphaela Weise

Pascalstraße 18

52076 Aachen

Email: dsb@m3connect.de

Special Features of Our Website

Online Application Procedure

On our career page, you can view our open positions. If you decide to apply for a specific position, you can do so directly online via our form. The following data is collected and processed:

Name, First Name

Contact Information (Phone & Email)

Documents (Resume, Certificates, Cover Letter)

Other information provided through the documents

The above information is mandatory for us to allocate and process your application. Additionally, you may provide optional information such as availability and salary expectations.

Legal Basis for Data Processing:

During the online application procedure, we process your data according to Art. 88 GDPR in conjunction with § 26 BDSG. This includes data necessary for the establishment, execution, and termination of an employment relationship. If the processing of your personal data is based on your consent according to Art. 6 (1) lit. a GDPR, we will obtain your consent separately, for example, via our "Submit Application" button.

Purpose of Data Processing:

We process your personal data solely for the purpose of employment. If you apply with us or provide us with your contact details for communication purposes, we use this data for internal review or to get in touch with you.

Data Retention Period:

We store your data only for as long as the above-mentioned purposes require. Once the purposes no longer apply, your data will be deleted unless statutory retention periods prevent deletion (6 months). After the retention periods expire, your data will be deleted.

Forwarding Data to Third Parties:

For our online application procedure, we use the specialized recruiting platform provided by Personio SE & Co. KG ('Personio'). Personio acts as a data processor on our behalf. Appropriate contractual arrangements have been made for this purpose. For more information about the processing of your personal data by Personio, please see "Processing of Personal Data on the Recruiting Page by Personio SE & Co. KG."

Right to Object and Withdraw Consent:

You have the right to object (Art. 21 GDPR) and withdraw your consent (if applicable) under Art. 7 (3) GDPR. To exercise your right to object (Art. 21 GDPR) and to withdraw your consent, simply send an informal message to dsb@m3connect.de, stating the data processing you wish to object to.

Rights of the Data Subject:

Once a year, you have the right to free information about your stored data, as well as the right to correction, restriction, data portability, or deletion of your data at any time. Your data will be deleted upon your first request, unless statutory regulations prevent deletion. You can revoke your consent to the use of your personal data at any time. For inquiries regarding your data, corrections, or suggestions, you can contact us at any time using the following address:

By mail:

m3connect GmbH

Pascalstraße 18

52076 Aachen

or by email: dsb@m3connect.de

Right to Lodge a Complaint with the Supervisory Authority according to Art. 77 (1) GDPR:

If you suspect that your data is being processed unlawfully on our site, you can, of course, take legal action to clarify the issue. Regardless, you have the right to contact a supervisory authority. You have the right to lodge a complaint in the EU member state of your residence, workplace, or the place of the alleged violation, i.e., you can choose the supervisory authority to address the complaint to from the mentioned locations. The supervisory authority to which the complaint has been submitted will then inform you about the status and results of your submission, including the possibility of legal recourse according to Art. 78 GDPR.

The internet is constantly changing in terms of technology, use, and jurisprudence. This may require occasional adjustments to our data protection statement, which we will carry out accordingly.

Aachen, July 2023.

This recruiting page is operated by Personio SE & Co. KG, a company based in Germany that provides human resources and applicant management software (https://www.personio.de/impressum/). The data transmitted as part of your application is transferred using TLS encryption and stored in a database. The sole responsibility for this data, as defined by Article 24 of the GDPR, lies with the company conducting this online application procedure. Personio is merely the operator of the software and this recruiting page and, in this context, acts as a data processor according to Article 28 of the GDPR. The basis for the processing by Personio is a contract for data processing between the responsible entity and Personio. Additionally, Personio SE & Co. KG processes further data to provide its services, especially for operating this recruiting page, some of which may also be personal data. This will be explained in more detail below.

Responsible Entity

The responsible entity for data protection is:

Personio SE & Co. KG Seidlstraße 3 80335 München Phone: +49 (89) 1250 1005 Registration in the commercial register: Registration number: HRA 115934 Registration court: Amtsgericht München Data Protection Officer: datenschutz@personio.de

Access Logs ("Server Logs")

With each access to this recruiting page, general log data, also known as server logs, is automatically recorded. These data are generally pseudonymous and do not allow conclusions to be drawn about a natural person. Without these data, it would not be technically possible to deliver and display the content of the software. Furthermore, the processing of this data is necessary for security reasons, especially for access control, input and transfer control, and storage control. In addition, the anonymous information can be used for statistical purposes and for optimizing the offer and technology. Additionally, the log files can be inspected and evaluated retrospectively in case of suspicion of unlawful use of the software. The legal basis for this is §25 (2) sentence 2 TTDSG. Generally, data such as the domain name of the website, the web browser and its version, the operating system, the IP address, and the timestamp of the access to the software are collected. The extent of this logging does not go beyond the common scope of any other website on the internet. The retention period for these access logs is up to 7 days. There is no right to object.

Error Logs ("Error-Logs")

For the purpose of error identification and correction, so-called error logs ("Error-Logs") are created. This is necessary in order to react promptly to possible problems with the presentation and implementation of content (legitimate interest). These data are generally pseudonymous and do not allow conclusions to be drawn about a natural person. The legal basis for this is §25 (2) sentence 2 TTDSG. In case of an error message, general data such as the domain name of the website, the web browser and its version, the operating system, the IP address, and the timestamp of the occurrence of the corresponding error message/specification are recorded. The retention period for these error logs is up to 7 days. There is no right to object.

Use of Cookies

Partial cookies are used on this recruiting page. These are small text files that are stored on the device with which you access this recruiting page. Basically, cookies serve to ensure the security of visiting a website ("strictly necessary"), to implement certain functionalities such as standard language settings ("functional"), to improve the user experience or performance on the website ("performance"), or to play targeted advertising ("marketing"). On this recruiting page, only strictly necessary, functional, and performance cookies are used, especially to implement certain presets, such as language, to identify the application channel, or to analyze the performance of a job advertisement through which a user accessed this recruiting page. The use of cookies is essential for providing our services and, thus, for fulfilling the contract (Article 6 (1) b) GDPR). Storage period: Up to 1 month or until the end of the browser session Right to object: You can decide through your browser settings whether to allow cookies or to object to the use of cookies. Please note that deactivating cookies may lead to restricted or completely disabled functionality of this recruiting page

Rights of the Data Subject

If personal data is processed by Personio SE & Co. KG as the responsible entity, you, as the data subject, have certain rights from Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing. These rights may include the right to information (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to erasure (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to data portability (Article 20 GDPR), and the right to object (Article 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this data protection consent

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